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Finance

City Council Meeting January 19, 2010
  • Call To Order

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      Audio Only

    Councilmember Catherine Moy
    Councilmember John Mraz
    Councilmember Rick Vaccaro
    Vice-Mayor Chuck Timm
    Mayor Harry T. Price


  • Council Reports

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      Audio Only



  • City Managers Report

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      Audio Only



  • Public Comments

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    PROCESS FOR PUBLIC COMMENTS
    Speakers may address items on this agenda at the time each item is considered.  Under PUBLIC COMMENTS, the public may speak on items not on the agenda but within the jurisdiction of the City Council and/or the Redevelopment Agency, provided that NO action may be taken on off-agenda items except as authorized by law.  Off-agenda items from the public will be taken under consideration without discussion by the Council and may be referred to staff.  To speak on an agenda item, please complete a speaker?s card and give it to the City Clerk before the meeting, or at the latest, prior to the time for public comments on that item.  Speakers are requested to limit their comments to four minutes, with one minute to summarize their remarks.


  • Consent Calendar

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    COUNCIL CONSENT CALENDAR (Items 1-11)

    1. Approval of minutes ? January 5, 2010.

    Recommended Action:  Approve minutes.

    2. Resolution 2010-11 in support of the Local Taxpayer, Public Safety and Transportation Protection Act of 2010 (Jeanette Bellinder, 428-7749).

    Funding Source:  There will be no direct fiscal impact should the Council choose to adopt this resolution.  Passage of this ballot measure will prevent the State from borrowing, raiding or otherwise redirecting local government, transportation and public transit funds.

    Recommended Action:  Adopt resolution.

    3. Redevelopment Agency Resolution RA2010-01 approving the First Amendment to the Ground Lease Agreement with Fresh Choice, LLC for 1.29 acres of Agency land located at 1501 Travis Boulevard (Karl Dumas, 428-7454).

    Funding Source:  The Agency will receive $88,200 in annual ground rent for the next 5 years.  The cash flow generated from a 25-year remaining term ground lease is $2,692,349 (assuming a minimum 10% rent increase each 5-year renewal period).

    Recommended Action:  Adopt resolution.

    4. Resolution 2010-12 approving Amendment No. 4 between the City of Fairfield and Acclamation Insurance Management Services, Inc. (AIMS) for workers? compensation third party claims administration (Kimberly Greer, 428-7397).

    Funding Source:  The annual cost for this 2-month extension is $22,952.  Funds are budgeted in the Human Resources Department Workers? Compensation Fund (542) for this expense.

    Recommended Action:  Adopt resolution.

    5. Minute action authorizing destruction of records in accordance with records retention schedules (Lark Ferrell, 428-7457).

    Funding Source:  Mortgage Credit Certificate (MCC) and Agency Housing Set-Aside funds will be used to pay the minimal costs of destroying the records.

    Recommended Action:  Approve minute action for destruction of records.

    6. Redevelopment Agency Resolution RA2010-02 approving a Consultant Services Agreement with Pacific Community Services, Inc. for housing counseling services (Lark Ferrell, 428-7457).
     
     Funding Source:  The cost of the Consultant Services Agreement is $40,000.  This amount will be paid from the Agency?s Housing Set-Aside funds.  It is included in the Agency?s budget under the line item ?Non-Profit Housing Partnership.?  Funding will help pay the salaries of housing counselors working in Fairfield.

     Recommended Action:  Adopt resolution.

    7. Continue Resolution 2010-04 establishing a policy for street naming by nonprofit organizations to benefit Fairfield residents to a future City Council meeting (Rick Hancock, 428-7450).

     Funding Source:  This policy does not require the expenditure of additional City funds.  The program established by this policy would use the existing City process of approving street names.

     Recommended Action:  Continue this item to a future City Council meeting.

    8. Resolution 2010-13 accepting the Water and Sewer Main Replacement Project as complete (George R. Hicks, 428-7494).

    Funding Source:  The $3,615,971 budget for the project included the construction contract with Teichert Construction, as well as a 10% construction contingency.  Funding is from the Water Improvement Fund ($3,351,784) and the Sewer Mains Capital Projects Fund ($264,187).

    Recommended Action:  Adopt resolution.

    9. Resolution 2010-14 accepting landscape improvements within the Goldridge Unit No. 5 Subdivision as being complete (George R. Hicks, 428-7494).

    Funding Source:  Landscape improvements located within the common areas will be maintained through the Goldridge Landscape and Lighting Maintenance District.  The special assessments paid by the homeowners will cover the cost of maintaining the common landscape areas.  Adequate funding exists within the District to cover these costs.  All other interior landscaping is maintained by the various fronting property owners.

    Recommended Action:  Adopt resolution.
     

    10. Resolution 2010-15 authorizing the Mayor to execute and submit an application to the Metropolitan Transportation Commission (MTC) for Federal Transportation Enhancement (TE) Funding ($400,000) for the Fairfield/Vacaville Train Station Project and providing a Certification of Assurances for the project (George R. Hicks, 428-7494).

    Funding Source:  There is no fiscal impact to the City?s General Fund.  If approved, the additional $400,000 in TE funds will be available to the City through the MTC.  This requires a 20% local match, which has been satisfied by other non-federal funding on the project.

    Recommended Action:  Adopt resolution.

    11. Resolution 2010-16 supporting the findings of the League of California Cities California Statewide Local Streets and Roads Needs Assessment (George R. Hicks, 428-7494).

    Funding Source:  There is no financial impact involved in approving this resolution.  The funding needed to support the maintenance of Fairfield?s streets at their current level is $6 million per year.  The amount of funding allocated to the maintenance of Fairfield?s streets is approximately $1.25 million per year.

    Recommended Action:  Adopt resolution.



  • Item 12

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    NEW BUSINESS (Items 12-14)

    12. Resolution 2010-17 authorizing submission of a Modification Application to the Department of Justice for a COPS Hiring Recovery Program (CHRP) Grant (Dana Rees, 428-7335).

    Funding Source:  The COPS CHRP award will not be affected by this modification; the original award of $1,556,205 will be drawn down over three years at $518,735 per year.  There is no local match requirement; however, the COPS CHRP grant will only provide entry level compensation for five officers for the three-year grant period.  This amounts to approximately 89% of the cost of the officers that would be re-hired under this grant; the Police Department budget will have to cover the remaining 11% of salaries and benefits (approximately $61,000 annually).  The grant award also stipulates that the Police Department must continue funding these five positions for a 12-month period after the grant expires (?retention? requirement) using local funds, for a total of 113 sworn positions (or 112 if no agreement is reached with the Fairfield Police Management Association).
     

    If economic circumstances require further budget reductions after acceptance of the grant, the City must provide documentation showing the reduction was not due to acceptance of the grant.  COPS grants prohibit ?supplanting?, i.e., COPS grant funds are to be used to supplement the Police Department budget, not replace any ?currently, historically or future appropriated funds for the grant purposes.?  (If the City can demonstrate that a future reduction of local funding is due to local financial distress and is unrelated to the receipt of COPS grant funds, and would have occurred regardless of receiving the grant, then this would not be considered supplanting.)

    The City may also ask the Department of Justice (DOJ) for a ?retention? exemption from the DOJ for the fourth year.  If the City proves that its financial situation is so distressed that it cannot afford to retain the positions, the COPS office has the authority to exempt the City from the retention requirement, and the City is then ineligible for new COPS grants that have retention requirements for one year.  If such an exemption request is not approved and the City does not retain the positions, then the City would be ineligible for COPS grant funding (with or without a retention requirement) for three years.

    Recommended Action:  Adopt resolution.



  • Item 13

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    Resolution 2010-18 and Resolution 2010-19 amending the terms and conditions of the current Memorandum of Understanding for the Fairfield Police Officers? Association (POA) and the Fairfield Police Management Association (FPMA) (Barbara Dillon, 429-6299).

    Funding Source:  The General Fund savings realized through the Memorandum of Understanding term of January 2010 through June 2012 totals $1,567,000 for POA and $648,000 for FPMA.

    Recommended Action:  Adopt resolutions.



  • Item 14

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    Resolution 2010-20 authorizing the Assistant City Manager to execute a Professional Services Contract with Economic & Planning Systems, Inc. (EPS) to update AB1600 traffic impact fees and authorizing the Assistant City Manager to execute related documents (Rob K. Braulik, 428-7398).

    Funding Source:  The contract cost is $315,029 to be paid from current funds in the AB1600 fund.  This total includes a ten percent (10%) contingency.

    Recommended Action:  Adopt resolution.



  • Item 15-16

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    PUBLIC HEARINGS (Items 15-16)

    15. Public hearing and Resolution 2010-21 declaring results of Special Annexation Election, determining validity of prior proceedings, and directing recording of Amended Notice of Special Tax Lien, City of Fairfield Community Facilities District No. 4-A (Fairfield Open Space), Annexation No. 13; and

     Resolution 2010-22 of annexation of territory to Community Facilities District authorizing the levy of a special tax and submitting levy of tax to qualified electors, City of Fairfield Community Facilities District No. 4-A (Fairfield Open Space), Annexation No. 13 (George R. Hicks, 428-7494).

     Funding Source:  Community Facility District No. 4-A provides funding for acquisition and maintenance of open space in the Fairfield area.  These funds are collected through annual property taxes.

    Recommended Action:  Hold public hearing and adopt resolutions.

    16. Public hearing and Resolution 2010-23 declaring the results of a property owner protest ballot proceeding for City of Fairfield Landscaping and Lighting Maintenance District No. 10, Annexation No. 2; and the levy and collection of annual assessments related thereto commencing Fiscal Year 2010/2011; and

     Resolution 2010-24 approving the Engineer?s Report and Assessment Diagram contained therein regarding the annexation of territory designated as Annexation No. 2 to the City of Fairfield Landscaping and Lighting Maintenance District No. 10; and the levy and collection of annual assessments related thereto commencing with Fiscal Year 2010/2011; and

     Resolution 2010-25 ordering the annexation of territory to the City of Fairfield Landscaping and Lighting Maintenance District No. 10; designated as Annexation No. 2; and the levy and collection of annual assessments related thereto commencing with Fiscal Year 2010/2011 (George R. Hicks, 428-7494).

     Funding Source:  Annexing Garibaldi Ranch Unit 1 into Landscape Maintenance District No. 10 will allow the City to collect special assessments to provide for the maintenance of landscaping and street lighting within the immediate area.  In conformance with the provisions of Proposition 218, the City must establish whether improvements are of a general benefit (benefits the entire City) or of district benefit (benefits only the residents of the district).  At this time, it is anticipated that within the Garibaldi Ranch Unit 1 Subdivision area, the improvements would only be of district benefit, however, the General Fund will contribute $403 annually for street light maintenance per Resolution No. 91-213B.

     Recommended Action:  Hold public hearing and adopt resolutions.

    ADJOURN TO TUESDAY, FEBRUARY 2, 2010, 6:00PM, COUNCIL CHAMBER.

    Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.