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CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council or the public requests that separate action be taken on a specific item.

 2. Approval of minutes – May 17, 2011.

Recommended Action: Approve minutes.

3. Minute action authorizing destruction of records in accordance with Records Retention Schedules (Alicia Henry, 428-7466).

Funding Source: None.

Recommended Action: Approve destruction of records by minute action.

4. Resolution 2011-99 approving the First Amendment to the Service Provider Agreement with Kristin Einberger Consulting for operation of the Senior Day and Brain Boosters Programs (Sandra Reece-Martens, 428-7420).

Funding Source: The proposed action will enable the Senior Day Program to continue with an operating schedule of 3 days per week, and the Brain Booster Program with its present schedule of 2 days per week. The additional cost of the First Amendment is $132,408 with monthly payments of $5,517, which is the same monthly rate as the current Service Provider Agreement.

The Budget Reduction Plan approved by City Council on March 21, 2011 allowed the Senior Day and Brain Boosters Programs to continue as long as participant fees and community donations eliminate any reliance on the General Fund. Efforts to date have reduced the 2-year budget gap from $124,317 to $41,519. In addition to the commitment made by the City Council, donations and/or commitments have been received from the following organizations: MV Transportation ($10,000), Solano Garbage ($10,000), the Community Services Foundation ($10,000 over 2 years), and the Friends of the Fairfield Senior Center ($5,000). Many other donations have come from the Senior Center clubs and participants. If the City does not receive adequate donations to continue the programs for the full 2 years, the City may terminate the agreement at any time. The financial feasibility of the programs will be evaluated to determine if the programs will continue beyond the 2-year amendment.

Recommended Action: Adopt resolution.



5. Resolution 2011-100 authorizing the City Manager to execute an agreement between the City of Fairfield and Naffa International, Inc., for building plan review services and establishment of an open purchase order for those services (Tom Garcia, 428-7444).

Funding Source: There is no direct financial impact. The cost for the plan review services will be paid by the developer for buildings requiring reviews.

Recommended Action: Adopt resolution.

6. Resolution 2011-101 authorizing the City Manager to execute the Viking Lane Memorandum of Understanding, Temporary Construction Easement and Certificate of Acceptance (Steven L. Hartwig, 428-7494).

Funding Source: The $50,000 compensation towards the relocation of Travis Unified School District’s existing concession buildings will be funded by a combination of Gas Tax and AB1600 funds, which are the funding sources being utilized for the construction of Viking Lane. When development activity resumes and adequate funds are available, the City will be reimbursed for this project through the payment of Northeast area fees by developers in the area.

Recommended Action: Adopt resolution.

7. Resolution 2011-102 accepting the Solar Photovoltaic Electricity Generation System and Roof Renovation Project at the Allan Witt Sports Center as complete (Steven L. Hartwig, 428-7494).

Funding Source: Resolution 2009-229 authorized the City to apply for energy efficiency and renewable energy loans with the California Energy Commission. A $400,000 loan at 3% interest was secured for the photovoltaic project. The 3% interest loan will cover the $336,413 cost to design and install the Solar Photovoltaic Electricity Generation System on the Sports Center, plus the cost of 2 change orders with a combined cost of $10,546. This brings the final cost of the Solar Photovoltaic Electricity Generating System to $346,959, which is well below the approved loan amount. The energy savings generated by these improvements will be sufficient to repay the loan in approximately 10 years. After the loan is fully repaid, these cost savings will go directly to the City.

The cost of the Roof Renovation Project was $218,618, plus 2 change orders, which combined for an additional $3,048. This brings the final cost of the Roof Renovation Project to $221,666, which was funded by the Park and Facility Maintenance Funds, comprised of Bedroom Tax revenue.

Recommended Action: Adopt resolution.



8. Resolution 2011-103 authorizing the purchase of 1 replacement 2-axle patch truck with dump body (Steven L. Hartwig, 428-7494).

Funding Source: The total cost for the 2-axle patch truck is $105,892, plus taxes. This purchase has been budgeted for replacement. Funding for this 2-axle patch truck is budgeted in the Municipal Water Utility Fund.

Recommended Action: Adopt resolution.

9. Resolution 2011-104 approving a Consultant Services Agreement between the City of Fairfield and MWH America, Inc., for Waterman Water Treatment Plant mitigation monitoring and on-call engineering services (Steven L. Hartwig, 428-7494).

Funding Source: The recommended action will authorize a not-to-exceed expenditure of $220,000 between now and the end of 2014 for the services described in the agenda report. Funding will be from the Water Enterprise Fund.

Recommended Action: Adopt resolution.

10. Resolution 2011-105 authorizing the City Manager to execute a Consultant Services Agreement between the City of Fairfield and AIM Consulting for public outreach services related to the Fairfield/Vacaville Train Station Project (Steven L. Hartwig, 428-7494).

Funding Source: The recommended action will approve a not-to-exceed $56,600 contract with AIM to provide public information and outreach support for the Fairfield/ Vacaville Train Station Project. The City Manager would also be authorized to administer a 10% management reserve, as necessary, to support the outreach efforts for the project. Total expenditure possible under this resolution would be $62,260. Funding is included in the Streets Capital Fund Budget and there will be no impact to the General Fund.

Recommended Action: Adopt resolution.